Managing procurement processes accurately and meticulously becomes crucial during crisis periods. Enfotek ERP Solutions (EDS/MDS) play a significant role in this process.
This year, filled with uncertainties like high inflation, price fluctuations, and geopolitical risks, has compelled businesses to develop new strategies. Managing procurement processes accurately and meticulously becomes crucial during crisis periods. Enfotek ERP Solutions (EDS/MDS) play a significant role in this process. Here are the features and advantages offered by EDS/MDS:
INVENTORY MANAGEMENT
- Critical Stock Levels Management: Businesses must manage their inventory to avoid financial costs arising from excess stock. EDS/MDS manages stock quantities according to critical stock levels. It automatically monitors stock costs across all warehouses, and if there is stock related to the material to be procured, the system alerts the user and provides options for reservation or release.
- Automatic Physical or In-Transit Stock Control: Stock control is not limited to physical stock; there is also a warning mechanism for stock that has been ordered but not yet arrived at the warehouse.
QUOTATION MANAGEMENT
- Multiple Supplier Quotations: Obtaining quotations from multiple suppliers is essential in the procurement process. Received quotations are recorded in EDS/MDS, and the procurement from the supplier offering the most suitable price is checked against the preliminary cost price of the material.
SUPPLIER PLAN MONITORING
- Batch Dynamic Procurement Processes: In high-quantity but batch dynamic procurement processes, detailed monitoring of supplier plans is essential. Batch shipment plans received from the supplier against procurement request dates are recorded and controlled.
SUPPLIER AND QUALITY MANAGEMENT
- Customer-Approved Suppliers: Procurement from suppliers who meet purchasing and customer quality criteria is critical for customer satisfaction. EDS/MDS ensures procurement from customer-approved suppliers.
- Quality Control and Non-Conformance Costs: Quality issues identified during quality control or production are recorded. Repair or return slips are automatically generated based on the decision. Non-conformance costs due to quality issues are automatically calculated and recorded by EDS/MDS.
OVER-PROCUREMENT CONTROL
- Warehouse Entry Control: Over-procurement increases inventory costs. EDS/MDS controls procurement based on warehouse acceptance quantities. Quantities exceeding the acceptance ratio are subject to approval or returned.
SHELF LIFE MANAGEMENT
- Expiration Date: EDS/MDS controls materials entering the inventory based on their shelf life, ensuring the correct stock is used in production with automated notification periods.
QUOTATION, PROCUREMENT, AND CONTRACT MANAGEMENT
- Unit Price and Payment Terms Control: With EDS/MDS, unit prices and payment terms can be controlled during the quotation, procurement, and contract processes. During contract approval, quantity or value controls are performed beyond the unit price, and procurements exceeding the limit are subject to managerial approval.
PROCESS PLANNING AND REPORTING
- Procurement Based on Delivery Dates: Planned procurement based on delivery dates can be organized through process planning, making the supply chain more efficient and aligned.
- Procurement Delivery Reliability Reports: EDS/MDS automatically generates procurement delivery reliability reports in terms of quality, timing, and quantity. These reports are used to evaluate supplier performance and identify areas for improvement.
CONSOLIDATED SUPPLY ORDERS
- Model and Custom Order Consolidation: Supply orders can be consolidated by customer, delivery term, product quality, or project, beyond standard and custom orders. This simplifies procurement management and controls over-purchasing with the advantage of consolidated buying for uniform quality materials.
ADDITIONAL AND FREE PROCUREMENT MANAGEMENT
- Regulation and Control According to Procurement Conditions: EDS/MDS facilitates the regulation and control of additional and free procurement according to procurement conditions, enabling more flexible and needs-based purchasing.
These multifaceted control mechanisms provided by EDS/MDS help businesses manage their procurement processes more effectively and efficiently during crisis periods. As a result, businesses can reduce costs and make their supply chains more robust and reliable.
Back to all articles